Over the last week I’ve had the pleasure of helping schools with their laptop collections. School tech teams (Tech Coach and Technology Specialists) collaborate to recruit volunteers, plan and organize and execute amazing plans that ensure they collect laptops from up to 2800 students in just a day or two! What an undertaking! This allows the tech team to repair and refresh devices over the summer to re-issue to students when they return in August.
I love that schools choose and plan a method that work for their students and needs. The methods and steps that schools take vary, as do their schedules, though each school works to collect as close to final exams as possible to ensure student learning continues up until the end of school. These four schools are just four of the sixteen currently collecting devices in our division and I’m sure there are more ways than this. I wanted to highlight those that I visited or talked with and share their stories here – two middle schools and two high schools. I have time lapse videos and some descriptions to share about what I learned at each school.
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Thank you to the SBTS and TSSpecs at these schools who allowed me to be part of the work they took on this past week. Sarah Olson Summer Johnson Pam Galietta Nathan Poumade Leslie Leisey Sharron Wooden
Justice High School
Volunteers were recruited and expectations and schedules were communicated. Students came with their classes to stop at four stations – cord wrapping, name tags, receipts and a cleaning station. Then they’d stop at a station where school staff verified the computer barcode and student ID number, before the final stop where students turned the laptop and receipt into the TSSpecs who checked the device into the database. Check in happened over the course of a couple of days at Justice.
Lee High School
Volunteers manned three stations: Crowd Management – these teacher and admin volunteers welcomed students in, made sure they had their receipt cards and cords wrapped and encouraged students to take devices and cords out of their bags. Check in – these 10 SBTS, teacher and admin volunteers checked in the student laptops and cords into the database. Runners – these student volunteers (student tech aides) retrieved the laptops and cords from the check in tables and shelved them and organized cords. This method moved over 1000 students through check in process in 90 minutes.
Rocky Run Middle School
The SBTS and TSSpec and PE teachers moved students through check in through PE classes. Multiple check in stations moved along until all students have turned in their computers and cords.
Franklin Middle School
This is the school I talked about but didn’t visit during collection, but thanks to Nathan Poumade, their SBTS for explaining their process. Students came in by PE class, sat down and cleaned their computers and wrapped cords, then put on new stickers and nametags if needed, stood and turned in their computesr. They printed receipts and emailed them home as well.
And for a bonus, Poplar Tree Elementary joined the fun by sharing their timelapse video. Their student tech squad helped everything run smoothly!
And a timelapse from Chantilly HS last year – another example of how many hands make even the most overwhelming task reasonable!
I think there is so much to learn and every year the reflection and conversation about what worked and what could have gone better has led to improvements in each school’s process.